Rovify guide / Getting started

Rovify testing and navigation guide

Rovify is the sports registry for Rwanda: federations, leagues, schools and clubs, athletes, agents, tournament organisers, the Ministry and the platform operator all work on one shared record. Every result, transfer, sanction and payment moves through named states and is signed on a timeline. This guide takes a tester through each of the eight roles, screen by screen, then hands over a checklist of test cases.

Signing in

1. Open /personas in Chrome, Edge or Safari. A wide window (1280px or more) shows the full sidebar.
2. Pick a card. Each card names the person, their organisation and four journeys they can run.
3. Press Enter on the card. You are signed in and land on that role's home screen. No password needed from the picker.
4. To switch role, open the account menu at the bottom of the sidebar, press Sign out, and pick another card.
5. To sign in by hand instead, use the email in the table below with password demo.

Test accounts by role

What this guide covers

1. Key ideas. Records, states, the timeline and who holds the next move. Read this once.
2. Eight role chapters. A menu tour for each role, then two to four walkthroughs with expected results.
3. Test cases. Fourteen cases, RV-01 to RV-14, with Pass / Fail / Blocked and notes. Results save in your browser and export to a file.
4. Reference. Record types and states.

Rovify guide / Getting started

Key ideas before you start

Five ideas explain almost every screen in Rovify.

Rovify guide / Federation

Federation: your workspace

The national federation registrar. Approves transfers, licenses clubs, rules on eligibility and settles development compensation. The home screen opens on the institutions that have gone quiet.

Your menu, screen by screen

Rovify guide / Federation · walkthrough 1

Approve a transfer

Move a player between clubs inside the open transfer window.

Steps

1. Open /federation/transfers. Check the banner reads 2026/27 mid-season window is open until 31 Oct 2026.
2. Read the tiles: In portal, In motion, Completed, On loan.
3. Stay on the Movements tab and open a movement that is waiting on the federation.
4. Read the clubs, the athlete and the reason, then press the approve action.

Rovify guide / Federation · walkthrough 2

Grade club licences

Clear a pending club licence and spot lapsed ones.

Steps

1. Open /federation/licensing. Tiles show Active licenses 1 of 3, Awaiting review 1 and Document compliance 67%.
2. Press the Pending1 tab to see the licence awaiting review.
3. Open it and check the Documents column against the four required documents.
4. Approve or send it back. Then press Expired1: Rayon Sports FC, LIC-RW-2026-00003, expired 11 Mar 2026.

Rovify guide / Federation · walkthrough 3

Rule on eligibility

See why a player is blocked and unblock them when the missing data arrives.

Steps

1. Open /federation/records/eligibility. The list opens on Needs you.
2. Open ELG-0006, Charlotte Uwase, Rwanda University League 2026.
3. Read Rule applied: Minors need an active guardian link; Evidence read: No guardian link on file. State is Indeterminate.
4. Once the guardian link exists (see Institution walkthrough 3), press Data arrived, recompute.

Rovify guide / Federation · walkthrough 4

Settle development compensation

Follow what a buying club owes the club that trained a player.

Steps

1. Open /federation/records/compensation and open DCM-0002, Alex Bizimana.
2. Check Amount 950,000 RWF, Basis Two verified seasons at APR academy, category 2 rate, With Paying club.
3. Read the timeline: Created, then Acknowledged by John Director.

Rovify guide / League

League: your workspace

The league director runs the season: teams and rosters, fixtures, officials, match day, results and discipline. Nothing a team reports counts until the league verifies it.

Your menu, screen by screen

Rovify guide / League · walkthrough 1

Generate fixtures and assign officials

Build the season schedule and staff a match.

Steps

1. Open /league/fixtures and press Generate.
2. In the dialog pick Format (Round robin or Double round robin), a Start date and Matches per week, then confirm.
3. Open /league/match-ops. The Match assignments tab lists 9 matches.
4. Press Assign on a match, choose an Official and Role (Referee), press Assign official, then Done.

Rovify guide / League · walkthrough 2

Run match day

Print the sheet and score a match live.

Steps

1. Open /league/match-day-sheet. It shows Matchday 1 · 2 fixtures for the 2025-26 season.
2. Check the two fixtures: UR-COS Men's First Team v APR Men's First Team (Sat 20 Sept, 15:00, Amahoro National Stadium) and RSF v RYSA (Sun 21 Sept, 18:00, Rubavu Sports Complex). Press Print.
3. Open /league/match-centre, pick the sport tab, and select fixture APR v UR Huye.
4. Use Log events to record goals and cards. Watch Box score and Play-by-play update.

Rovify guide / League · walkthrough 3

Verify a result

Turn a confirmed score into an official result.

Steps

1. Open /league/records/results. Tiles show On record 5, Needs you 3, Overdue 1.
2. Open RES-0003, UR-COS v RYSA 3-2, State Confirmed, Verification Pending.
3. Read Confirmed by RYSA, UR-COS: both clubs agreed the score.
4. Press Verify in the Your move block.

Rovify guide / League · walkthrough 4

Issue and lift a suspension

Sanction a player and see eligibility follow.

Steps

1. Open /league/records/discipline and open DSC-0003, Diane Murerwa, Written warning.
2. Read Offence Late registration of a substitute, Ends on 10 Oct 2026, State Active.
3. Press Lift sanction and give a reason. To issue a new one, use the create button at the top of the list.

Rovify guide / Institution

Institution: your workspace

A club or school director. Manages athletes, teams, rosters, contracts and medical clearance, links guardians to minors and pays development compensation. The home screen lists what needs attention (9 items in the demo).

Your menu, screen by screen

Rovify guide / Institution · walkthrough 1

Register an athlete

Add a new player to the club.

Steps

1. Open /institution/athletes and press Add athlete.
2. Fill First name, Last name, Date of birth and Sport (required, watch Form progress 0/4 required count up). Gender and Nationality are optional.
3. Press Add athlete.

Rovify guide / Institution · walkthrough 2

Clear a player medically

Issue or approve a medical clearance so the player can be picked.

Steps

1. Open /institution/medical. Note Pending (2) and Expiring (2).
2. Press Approve on a pending clearance, or press Issue clearance for a new one.
3. In the dialog pick Athlete, Clearance type (General, Competition, Return to play, Pre-Season, Post-Injury, Concussion protocol), an Expiry date, and press the issue button.

Rovify guide / Institution · walkthrough 3

Link a guardian to a minor

Give a minor the guardian link that consents, introductions and eligibility depend on.

Steps

1. Open /institution/records/guardians and open GRD-0003, Esther Bizimana for Claude Bizimana.
2. Read Relationship Mother, Guardian phone, Reaches majority 9 Oct 2026, State Active.
3. To add a link for another minor, press the create button at the top of the list and fill athlete, guardian, relationship and phone.

Rovify guide / Institution · walkthrough 4

Pay development compensation

Pay the training club what the federation assessed.

Steps

1. Open /institution/records/compensation and open DCM-0002, Alex Bizimana, 950,000 RWF, due 24 Oct 2026.
2. Your move shows Pay and Dispute the figure.
3. Press Pay and follow the mobile money (MTN MoMo) prompt.

Rovify guide / Athlete

Athlete: your workspace

Kevin Striker, a striker at University of Rwanda. Owns a verified sports passport, controls who sees his data, applies for opportunities and follows his own transfer.

Your menu, screen by screen

Rovify guide / Athlete · walkthrough 1

Share my passport

Give a scout a link to the verified record.

Steps

1. Open /athlete/passport. Note the passport number RVP-BG7N2Z.
2. Press Share passport.
3. Read the notice: Public. Anyone with the link reads verified events only. Press Copy link.
4. Open the copied link in a private window, then come back and press Stop sharing.

Rovify guide / Athlete · walkthrough 2

Control who sees my data

Review and revoke an agent's access.

Steps

1. Open /athlete/records/consents and open CON-0003, Contact details for Marcus Agent.
2. Read Scope Contact details, Purpose Arrange a call with the athlete, Expires on 11 Oct 2026, State Granted.
3. Press Revoke.

Rovify guide / Athlete · walkthrough 3

Apply for an opportunity

Find a scholarship and apply.

Steps

1. Open /athlete/records/opportunities and open OPP-0004, Kigali basketball academy intake.
2. Read Kind Scholarship, Places 6, Deadline 11 Oct 2026, Who can apply Under 18, verified season.
3. Pick an open opportunity whose deadline has not passed and apply.

Rovify guide / Athlete · walkthrough 4

Contest a decision

Lodge or escalate a case when a record is wrong.

Steps

1. Open /athlete/records/cases and open CASE-0003, Verification rejection: Season 2024 appearance record.
2. Read the outcome: State Upheld, adjudicator Federation, note Four of the team sheets are unsigned. The original decision stands.
3. Press Escalate to second tier and give grounds.
4. Separately, on /athlete/passport press Lodge a case to start a new one.

Rovify guide / Agency

Agency: your workspace

Marcus Agent Sports represents eight athletes, runs a deal pipeline, tracks commissions and scouts new talent. The home screen warns that one contract expires in the next 90 days.

Your menu, screen by screen

Rovify guide / Agency · walkthrough 1

Move a deal forward

Create a deal and track it.

Steps

1. Open /agency/deals and press New deal.
2. Pick an athlete from your roster, give a Title, type Contract, Estimated value in USD, Commission % and Probability %.
3. Add the club contact and email, then press Create deal.

Rovify guide / Agency · walkthrough 2

Introduce a player

Ask an athlete (or their guardian) for permission to talk.

Steps

1. Open /agency/records/introductions and open INT-0003, Marcus Agent to Kevin Striker.
2. Read Agency licence RFF-AG-0192, State Pending, With Athlete or guardian, overdue since 6 Oct 2026.
3. Create a new introduction from the list's create button for another athlete.

Rovify guide / Agency · walkthrough 3

Discover and track commissions

Shortlist a prospect and read money owed.

Steps

1. Open /agency/discovery and open the first row (Bizimana Alex, Right-back, Rayon Sports FC).
2. Read the note Contracts and match history open up once you represent this athlete. Press Shortlist.
3. Open /agency/commissions and switch tabs: All, Pending, Invoiced, Part paid, Disputed, Paid.

Rovify guide / Tournament

Tournament: your workspace

Grace Organizer Events runs knockout tournaments: teams, brackets, live scoring, tickets and awards. The home screen shows the next match up.

Your menu, screen by screen

Rovify guide / Tournament · walkthrough 1

Follow the bracket

Read the draw and enter a result.

Steps

1. Open /tournament/brackets. Header reads 5 of 7 matches played, 1 ready for a result.
2. Check the quarter-finals: UR-COS 2 Musanze FC Youth 0; Rayon Sports U21 1 RYSA 2; APR FC Academy 3 ISA 1; KIU 2 Police FC Academy 2, KIU won 4-3 on penalties.
3. Find the open semi-final APR FC Academy v KIU (Sat 10 Oct, 16:00) and press enter result.

Rovify guide / Tournament · walkthrough 2

Sell tickets

Open ticket sales for an event.

Steps

1. Open /tournament/records/events and open EVT-0004, Inter-university volleyball cup.
2. Read Venue Amahoro Indoor, Date 21 Nov 2026, Ticket price 2,500 RWF, Capacity 800, Sold 0, State Planning.
3. Press Open ticket sales.

Rovify guide / Tournament · walkthrough 3

Hand out awards

Name the player of the tournament.

Steps

1. Open /tournament/awards and press Assign award.
2. Pick Award (Most Valuable Player), Team, Athlete, a Prize and a short Citation. Press Assign.

Rovify guide / Ministry

Ministry: your workspace

The Ministry of Sports watches the whole country: institutions by district, athlete numbers, gender participation and compliance. It reads and reports; it does not run competitions.

Your menu, screen by screen

Rovify guide / Ministry · walkthrough 1

Audit compliance and quiet institutions

Find schools that stopped reporting.

Steps

1. Open /ministry/institutions and press the Gone quiet tab (20).
2. Open /ministry/compliance and read the district table (24 rows) and the Inactive Schools 90+ days list.
3. Press Export report.

Rovify guide / Ministry · walkthrough 2

Read gender participation

Check the parity numbers.

Steps

1. Open /ministry/gender.
2. Read the headline and the gap line: 1,535 more women would bring the national register to parity. Netball leads at 93.4%, Rugby trails at 18.8%.

Rovify guide / Ministry · walkthrough 3

Review an escalated case

Read a dispute that reached the Ministry.

Steps

1. Open /ministry/records/cases and open CASE-0005.
2. Read the grounds: The KIU goal came after the referee had blown for full time. State Admissibility, With Federation registry.
3. Under Linked records open RES-0005, shown as Disputed.

Rovify guide / Admin

Admin: your workspace

The Rovify platform operator. Verifies identities, watches money and SMS, opens transfer windows and manages users, roles and sports.

Your menu, screen by screen

Rovify guide / Admin · walkthrough 1

Clear the KYC queue

Verify a pending identity.

Steps

1. Open /admin/kyc (5 pending).
2. Open a pending check, compare the document with the profile, and approve or reject with a reason.

Rovify guide / Admin · walkthrough 2

Chase a payment

Read a payment's full lifecycle.

Steps

1. Open /admin/records/payments and open PAY-0008, Ticket, Rwanda University League final, Kevin Striker, 5,000 RWF, MTN MoMo.
2. Read the timeline bottom-up: Created, Gateway accepted (Processing), Signed callback received (Verifying), Apply completed payment (Completed).
3. Note the Idempotency key tk-EVT-0001-… and Refunded 0 RWF.

Rovify guide / Admin · walkthrough 3

Check SMS delivery

Confirm messages reach phones.

Steps

1. Open /admin/records/sms and open SMS-0003, Case update to +250 722 118 640, State Sent.
2. Press Simulate: Delivery receipt. On another SMS press Simulate: Gateway failed.

Rovify guide / Admin · walkthrough 4

Open a transfer window

Let clubs move players for a period.

Steps

1. Open /admin/transfer-windows and press Create window.
2. Fill Window name, Sport, Open date, Close date; optionally max transfers per team, registration fee (USD), emergency transfers. Save.

Rovify guide / Test case

Case RV-01: Every persona signs in and lands home

The picker is the front door for every tester.

Steps

1. Open /personas.
2. For each of the eight cards press Enter, note the landing page, then Sign out.

Rovify guide / Test case

Case RV-02: A role cannot open another role's pages

Access control between portals.

Steps

1. Sign in as Athlete.
2. Type /admin in the address bar.

Rovify guide / Test case

Case RV-03: League verifies a confirmed result

Only verified results reach standings.

Steps

1. Sign in as League, open /league/records/results.
2. Open the first Confirmed result and press Verify.
3. Open /league/standings.

Rovify guide / Test case

Case RV-04: Generate fixtures

Season setup.

Steps

1. Open /league/fixtures, press Generate, choose Round robin, a start date and 1 match per week, confirm.

Rovify guide / Test case

Case RV-05: Assign a referee

Match day needs officials.

Steps

1. Open /league/match-ops, press Assign on a match, choose an official with Role Referee, press Assign official then Done.

Rovify guide / Test case

Case RV-06: Required fields block Add athlete

Data quality at entry.

Steps

1. Open /institution/athletes, press Add athlete.
2. Fill only First name.
3. Then fill all four required fields and submit.

Rovify guide / Test case

Case RV-07: Issue a medical clearance

Unfit players must not be picked.

Steps

1. Open /institution/medical, press Issue clearance, pick an athlete, type Competition, an expiry date next year, submit.

Rovify guide / Test case

Case RV-08: Institution pays development compensation

Money path: amount and state must match.

Steps

1. Open /institution/records/compensation, open DCM-0002.
2. Press Pay and complete the MoMo prompt.
3. Sign in as Admin and open /admin/records/payments.

Rovify guide / Test case

Case RV-09: Federation recompute on missing data

Fails closed until evidence arrives.

Steps

1. Open /federation/records/eligibility, open ELG-0006, press Data arrived, recompute without adding a guardian link.

Rovify guide / Test case

Case RV-10: Athlete shares then stops sharing the passport

Public link must die on revoke.

Steps

1. Open /athlete/passport, press Share passport then Copy link.
2. Open the link in a private window.
3. Press Stop sharing, reload the private window.

Rovify guide / Test case

Case RV-11: Athlete revokes an agent's consent

Data control.

Steps

1. Open /athlete/records/consents, open CON-0003, press Revoke.

Rovify guide / Test case

Case RV-12: Agent creates a deal

Pipeline basics.

Steps

1. Open /agency/deals, press New deal, pick an athlete, title Test deal, value 10000, commission 10, probability 50, press Create deal.

Rovify guide / Test case

Case RV-13: Organiser opens ticket sales

Ticketing state machine.

Steps

1. Open /tournament/records/events, open EVT-0004, press Open ticket sales.

Rovify guide / Test case

Case RV-14: SMS delivery receipt and failure

Messaging reliability is visible.

Steps

1. Open /admin/records/sms, open a Sent SMS, press Simulate: Delivery receipt.
2. Open another Sent SMS, press Simulate: Gateway failed.

Rovify guide / Reference

Record types and who acts

The records that the walkthroughs use, with their prefix and who holds the next move.

Rovify guide / Reference

States you will see

Common state words and what they mean.